The Five Colleges of Ohio is pleased to welcome proposals from teams of faculty, educational technologists, librarians, and students to participate in the Ohio Five Collaborative for Digital Engagement and Experience (CODEX) Summer Institute to be held this summer from Monday, July 18, 2022 through Friday, July 22, 2022. This year’s institute will be hosted by Kenyon College, with most events happening in the newly-remodeled Chalmers Library. CODEX is supported by a generous grant from the William and Flora Hewlett Foundation with the goal of assessing the impact of open digital pedagogy on student learning outcomes. The deadline for proposals is February 28, 2022 extended to Monday, March 28, 2022


The institute is intended to promote collaboration across and between divisions, disciplines, or even institutions. Therefore, proposals are expected to come from teams, but the composition of each team may vary. One example of team composition might include a teaching faculty member, librarian, and an educational technologist. Other models might include multiple faculty members, faculty members and external colleagues, educational technologists, and librarians. and some teams may include students as collaborators. 

We strongly encourage applicants to consider students as collaborators, as the experience offers students a variety of opportunities to develop collaboration and leadership skills, contribute technical expertise, and in some cases transition to peer mentors for students who ultimately participate in the course or project when launched. While interdisciplinary proposals are encouraged, interdisciplinarity is not a requirement of the proposals.

We also encourage interested applicants to consult their colleagues in educational technology, the libraries, and/or faculty administration for help in developing proposals.

Proposals should be 2-3 pages in length and submitted in PDF form to by March 28, 2022. Please follow the outline below when developing your proposal and include the section titles in your proposal:

Project Title

Provide a descriptive title for the proposed course or project your team intends to work on at the institute, along with the name, department, and institution of the primary contact for the team.

Description & Goals

Provide a brief description of your course or project? In your description, be sure to discuss: 

    • how the proposed digital component supports your pedagogical goals. The most important element here is to articulate the relevance of the digital component. Again, what is it about the digital nature of the course or project that facilitates student engagement in ways that are different than, enhance the learning of, or could not be accomplished with non-digital approaches? What will this work add to the student experience?
    • how the open nature of the project will impact students’ work in the course or project and how the open nature of the teaching resources you develop (e.g. syllabus, assignments, assessments, rubrics) themselves might impact colleagues across institutions?

Team Members

Provide a description of the team that will be working together during and after the institute to help design and ultimately implement the course or project. For each team member, please include a name, position title, and expected contribution to the project, including specific duties, during and after the institute.


Describe the anticipated timeline for the course or project. For example, when do you anticipate teaching the course, or for co-curricular projects, what is the timeline for development and initial release? What are the project’s milestones, content deliverables, and deadlines?

Experience with the Digital Technology or Method Proposed

Please describe any prior experience you or your team members have with the method or technology your team is considering for the digital component of the course or project.

Ethical Considerations

Are there any ethical implications for the course or project, particularly for open and public projects? For example, does the project involve copyrighted materials, privacy concerns, human subject research, etc.? If so, how does the team plan to address those?


Describe your plan for sustaining both the labor of maintaining the course/project over time, as well as any digital artifacts produced through the process. Will subsequent courses build on the project’s initial work? What additional staff and support might you need at your college/university after the institute to sustain the course/project long-term? Where will the work be housed and who will maintain it?


Describe why you feel it is important for the team to work on this project alongside other teams at the CODEX institute as opposed to more traditional and local modes of collaboration on your home campus. What do you hope to achieve at the institute?


Proposals will be reviewed immediately following the closing date. The institute is limited to 10 teams so there will be an evaluation period during which a committee of representatives composed of teaching faculty, educational technologists, and librarians will review the proposals. Teams will be notified by April 1, 2022.


The CODEX Summer Institute is a one-week institute offering space and time for faculty and their collaborators to think together about how to design or redesign courses and co-curricular projects that foster students’ critical engagement with and through technology. During the week, teams will consider their learning goals, develop assessments, explore and prototype technologies appropriate for their projects, all while engaging in discussion with teams from other colleges and participating in workshops designed specifically for the summer’s cohort.

The expected outcome of the institute for each team is an open and shareable curricular package that includes the following elements:

    • Clear written learning objectives and an articulation of the ways in which the digital component supports them
    • Description of assignment(s)
    • A rubric for assessment of students’ work in the course or project
    • A prototype or roadmap for developing the digital component, including considerations for accessibility
    • Clearly defined roles for each member of the team and post-institute follow-up actions for each member
    • A plan for taking the course or project forward into the academic year following the summer institute

To facilitate this, the institute will offer an ample balance of focused time for teams to work together, cohort-wide discussions, and opt-in workshops focused on course design, assessment, pedagogical digital platforms, and other special topics in response to the specifics of the selected cohort’s proposals.

Selected teams will receive stipends of $1,000 for each team member and a microgrant of up to $1,000 for the team’s project to support continued development following the institute.

CODEX 2022 is being planned as an in-person event, though hybrid or virtual participation is also welcomed. For teams opting to participate fully or partially in-person, the project will also fund meals and accommodations. Resident participants will have the option to stay on the Kenyon campus in single rooms in campus apartment accommodations, and all meals will be offered to both residential and commuting participants. We will continue to monitor our public health situation and adjust our plans accordingly. (For better or worse, we have successfully run CODEX as a virtual event for the past two years.)

Successful proposals should address the question, “Why digital?” What is it about the digital component of the course or project that allows for critical engagement with the subject in ways that might be different or otherwise impossible with non-digital approaches? 

Projects from the 2020 institute and the 2021 institute, both held as virtual events as per public

Information Sessions

Potential applicants may wish to review this recording of an information session for CODEX 2022, held on January 27 and hosted by Institute co-Director Heather Fitz-Gibbon.


For general questions about the Ohio Five Collaborative for Digital Engagement and Experience (CODEX) Summer Institute, please feel free to contact the institute’s co-directors Jacob Heil at or Heather Fitz Gibbon at or schedule a time to talk during office hours

CODEX Summer Institute Co-Chairs:

Jacob Heil, CODEX Program Manager, Librarian and Director of CoRE, College of Wooster

Heather Fitz Gibbon, Professor of Sociology and Anthropology at the College of Wooster